Social Rides Quick Check Guide

This checklist is just for you, no need to submit any more forms! Use can this checklist to help you plan and run a smooth, safe, and fun SheRides Social Ride.

Pre-Ride

  • Tell Us Your Ride Info 

  • Set Up Your Event

  • Prepare Your Forms

  • Make sure you have the JotForm app (Form, Sign, Survey) dowloaded with your Social Rides Form and Incident Report Form set up. Once you’ve done this once, you won’t need to do it again, as the forms should remain on the app.

Here’s a copy of the links and guidance to get you set up:

  1. Social Rides Sign-Up Form – *IMPORTANT* this link is a template for you - in the app you'll need to 'clone' this from so you can use it as your own - this means if people need to sign up on the day you can access their details in the app offline, if you don't clone it only I will be able to see the info. Once cloned please go into 'settings' and in the 'emails' tab please change the notification email to hello@sherides.co.uk, this way I also receive information of the sign up. Remember this form should only be used for riders who arrive on the day who haven't completed the website sign-up.

  2. Incident Report Form – to record and document any accidents or incidents, should they occur.

On Ride Day

  • Check Registration

  • Confirm all riders are on the registration list (we’ll send this to you beforehand).

    • If anyone hasn’t registered, get them to fill in the sign-up form via the JotForm app before you start (this ensures we have emergency contact info).

  • Pre-Ride Chat

  • Briefly check:

    • The planned route is suitable for the group

    • Everyone knows the vibe, pace, and expectations

    • You’re all aligned before setting off

    • Feel free to share your emergency contact info with us

  • Capture Content

  • Take photos and videos during the ride where possible (you can share these with HQ or use for your socials).

Post Ride

  • Wrap-Up Chat 

  • Check everyone had a good time.

  • Float potential dates for next month to gauge availability and keep momentum going.

  • Social Media Post

  • Post your photos/videos on Instagram within 7 days and invite @sherides_collective to collaborate.

  • If you don’t use Instagram, send your footage to HQ and we’ll create the post for you.

  • Add To Media Folder

  • Add any photos and videos you took at the ride to the media folder in Google Drive so we can create authentic, real life content from it in the future (please don’t just upload the reel/ post you made to this folder).

  • Celebrate Your Riders

  • If you see any of your social riders posting on Instagram or Facebook, share it with us then we can re-share or highlight it as a story. Let’s share the stoke and celebrate women’s MTB.