1. Jotform

If you haven’t heard of JotForm, it’s a platform that lets you create customisable, easy-to-use forms that are even available offline. We’ve used it to create our own forms to make running SheRides simpler and more organised.

• When we use Jotform

1. On The Day Sign Ups: We direct riders to sign up for social rides via our website so we can keep track of numbers, collect emergency contact details, and meet some insurance requirements.If someone turns up on the day without signing up beforehand (which is totally fine), they just need to complete a pre-loaded sign-up form using the JotForm app. The app works offline too, so no signal is no problem.

2. Incident Reports: if there is an incident on one of your rides you’ll need to fill in the incident report form so we can log it in our accident book.

3. Your Next Ride: Most importantly we’ve created a form on Jotform so that you can provide us with all your next ride information without me asking you lots of questions! It’s a really easy for and if your ride is the same as last time you can even select ‘duplicate ride’ and you don’t have to fill out all the same details.

• How to find the Jotform App

The JotForm app is free to download - head to the App Store (or your non-Apple alternative) and search “Jotform”. The correct app is called “Jotform - Form, Sign, Survey” (they have a few, so do double-check the name).

Make sure you have the JotForm app (Form, Sign, Survey) dowloaded with your Social Rides Form and Incident Report Form set up. Once you’ve done this once, you won’t need to do it again, as the forms should remain on the app.

• Your Forms

Form 1: Social Rides Sign Up Form

This is the only form that you need to manually set up yourself. You’ll only need to do it once and then it’s set up for all your future rides, you can use the same form every month.

Once you’ve downloaded the Jotform app just follow the steps below:

1. Tap the + sign to create a new form

2. Tap Form

3. Tap import from

4. Tap from web page 

5. Paste in this link: https://form.jotform.com/253382678023056

6. Tap create form 

7. Tap settings > form settings - from here change the title of the form to [your ride location] 

8. Tap setting again > emails - see the box labelled Notification 1, tap box then tap edit. In this next view tap Recipients and change the Recipient email to hello@sherides.co.uk. You’ll need to delete your email address in order to do this. 

9. Tap save email.

10. Then tap the X at the top right of the screen - a pop up box will appear ‘Confirm Navigation’ tap ‘Yes, Leave’

11. It will appear in your ‘workspace tab’ so all you need to do is tap on the form and hand it to any riders who haven’t signed up on the day.

*Remember this form should only be used for riders who arrive on the day who haven't completed the website sign-up*

If this is set up correctly you’ll be able to see everyone who signs up on the day and because you’ve changed the email address to to SheRides it means I stay updated with who’s on the ride. 

Form 2: Incident Report Form

You can access this form on this link: Incident Report Form, here you can record and document any accidents or incidents, should they occur.

Form 3: Ambassador Next Ride Info Form

You should be familiar with this form and can access it on this link: Ambassador Next Ride Info Form. Please fill this in with your next social ride info before the 20th of each month so I can advertise your ride

2. Sending Ride Info to SheRides HQ

To help us shout about your ride on the website and socials, please fill in our Ambassador Next Social Ride Info Form. Easy!

Make sure you have downloaded the JotFrom app so you can get peoples details if they haven’t signed up.

3. Advertising Your Ride

Once your ride is live on the website, feel free to set up your event in the SheRides Social Rides Facebook Group- this has proven super useful for gaining interest in your ride. If you’re unsure on how to do the check out our handy guide. Just remember to ask people to sign up via the website www.sherides.co.uk/ride-with-us.

If you want to promote the ride elsewhere, go for it - just make sure riders are directed back to the official sign-up form via the website so we have everyone’s details. You don’t need to promote anywhere else. But if you do, we’ll collaborate with you on socials (you can choose whether you want to accept the collab or not- we don’t mind either way).